Cape Cod Regional Transit Authority (CCRTA)
Under the general direction of the Chief Financial Officer, the Grants Manager is responsible for performing all grants accounting and grants management functions, predominantly related to Federal Transit Administration (FTA) and Massachusetts Department of Transportation (MADOT) funded grants. The major functional areas of the Grants Manager position include: grant account analysis and management, reconciliation, and reporting; grant-related procurement, contract preparation and management over grant related capital projects; data preparation and submission to the National Transit Database (NTD); coordination of the FTA Triennial Review submission and subsequent audit review process; and maintenance of grant related records and documentation in compliance with applicable state and federal regulations and established procedures.
Essential Duties and Responsibilities:
The essential functions or duties listed below are illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position.
Grants Management: Prepares, submits, and manages grant funding applications through the FTA and MADOT electronic systems; submits budget revisions, grant amendments and close out documents as required by FTA and MADOT; develops and submits quarterly and/or annual reporting on FTA Drug and Alcohol testing, Disadvantage Business Enterprise (DBE), Civil Rights/Equal Employment Opportunity (Title VI), and Charter services; provides the annual grant application and certification to MADOT for grant-funded paratransit vehicles (Mobility Assistance Program) and the 5311 Rural Assistance programs; assists with the preparation of the Authority’s annual capital budget, including formulation and expenditure planning, preparing appropriate schedules, and working with departments in specifying requirements of their annual capital budgets and expenditure plans; works with CCRTA staff and the Cape Cod Commission to identify grant funded projects for inclusion in the Transportation Improvement Program (TIP) and State Transportation Improvement Program (STIP) processes; reviews federal regulations and guidelines for grant applications and advises as to new federal requirements; provides assistance to department staff in the analysis of grant program/project performance and in the development of corrective measures as required by grantor agency; monitors departmental capital budgets to ensure control and accountability of the Authority’s expenditures; tracks receipt of funds and subsequent payments to vendors within prescribed federal guidelines.
Grants Accounting:Oversees and manages the grants accounting module in the financial management system and the appropriate workbooks for all grant activity and status; evaluates and determines requirements for each grant to ensure effective interface and integration of activities from various databases; prepares and manages the timely and accurate completion of federal and state required grant reports through FTA’s Transit Award Management System (TRAM) and MADOT’s electronic reporting systems; develops, prepares and submits grant revision amendments and closeouts; assists the Accounting Manager with the preparation and electronic submission of Letter of Credit draw-downs for eligible federally funded expenses through the Electronic Clearing House Operation (ECHO) system.
Purchasing, Procurement and Capital Project Oversight of Grants:Oversees grant-related purchasing and procurements; coordinates construction oversight of major capital projects and monitors cost and performance of vendors and contractors related to projects; maintains current status of grant funding and related expenses; reviews purchase requisitions and payments against FTA approved contract budgets; identifies problem areas and recommends corrective solutions; assists with identifying budget reprogramming requirements.
Updates to the National Transit Database (NTD): Collects, verifies, compiles, and submits NTD information to ensure the complete and accurate submittal of data; coordinates related efforts with FTA personnel to ensure that the NTD reports are accepted into the national database.
Account Analysis, Reconciliation, Reporting, and Related Duties: Conducts monthly and annual account closings and periodic analysis of grant funded transactions to ensure accuracy of work; coordinates reporting of capital budget data for monthly departmental meetings and forecasting, quarterly review, annual capital budget process and other reports as necessary; assists the Finance Department’s with the reconciliation of the Peachtree accounting system and with the management of cash flow investments, borrowings (revenue anticipation notes) and payments to vendors.
Recommended Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Qualifications and Requirements:
- Bachelor of Science Degree in Accounting or Finance or 10+ years in a responsible financial leadership role in public financing related to grants management.
- Thorough understanding of FTA and MADOT funded grant programs is highly desirable.
- Previous experience with federal and state regulations governing procurement and audit requirements is highly desirable.
- A valid Massachusetts Class D license is required, unless reasonable accommodations are required and can be reasonably accommodated.
- Strong interpersonal skills, ability to communicate and manage well at all levels of the organization.
- Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analysis.
- High level of integrity and dependability with a strong sense of urgency and results-oriented.
- Must be proficient in Microsoft Office applications, specifically with Word, Excel, Power Point, Access, Outlook, Peachtree or similar desktop programs.
The Grants Manager will be assigned an office at the CCRTA administrative offices in Hyannis, equipped with a telephone, computer, and other office devices as needed to perform the required work. Occasional offsite travel to attend work related conferences and training is required. Work environment is quick paced and the employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen. Most work responsibilities are accomplished indoors in an air-conditioned and well ventilated office facility.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimal physical effort is required to perform most duties in office conditions. The employee is frequently required to stand, walk, sit, speak and hear, and use hands to operate equipment. Vision requirements include the ability to read and analyze documents and use a computer.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by employer, as the needs of the employer and requirements of the job change.
Bus Operators Wanted
Fixed Route and Paratransit (Will Train)
Eastern MA Transit the management company for the Cape Cod Regional Transit Authority has immediate openings for seasonal part time (May-September) bus operators. CDL-B or A license with passenger and air brake endorsements preferred, but will train with CDL permit. Clean driving record, background check and pre-employment drug testing required. Starting Rate is $15.00 per hour. For more information call 508-385-1430X106.
Eastern MA Transit is an equal opportunity employer.
MV Transportation, Inc. (operator of CCRTA’s services) and all subsidiaries, joint ventures, partnerships and affiliates, (or “MV”), has provided safe, reliable, affordable transportation services to cities, counties, municipalities, and other jurisdictional entities, as well as private corporations, non-profit agencies, and community organizations for more than 35 years. MV Transportation, (operator of CCRTA’s services) is always seeking CDL with Passenger endorsement Driver Professionals who are interested in PARATRANSIT and FIXED Route operations as well as those interested in launching a DRIVING CAREER with MV TRANSPORTATION. The Paratransit Vehicle Operator is responsible for safely operating a van-type vehicle. The primary objective of the Driver is providing safe, reliable, and efficient public transportation.
- Loading and unloading of passengers on vehicles.
- Transporting of passengers that are either senior citizens, transit disadvantage, or persons with disabilities.
- Four point securement of wheelchairs and scooters.
- Escorting passengers from vehicle to/from first portal of locations.
- Radio communication of transport details with dispatch.
Must be able to pass a Level 2 background check (FBI/fingerprinting), pre-employment drug screen and DOT Physical .
- Required to Have a CDL of any class w/ Passenger endorsement.
- Able to read a map and a strong knowledge of Barnstable County and surrounding areas helpful.
- Possess excellent communication and decision-making skills.
- Excellent attendance record.
- Excellent verbal and written communication skills.
- Experience working with people with disabilities.
- Computer experience a plus.
WALK-INS WELCOME - APPLY IN PERSON
40 American Way
South Dennis, MA
Pre-employment drug screening and background check is required.
MV Transportation is proud to be an equal opportunity/affirmative action employer.